You may choose to create a new course version, or create a new course when you need to:
Add or delete a learning activity.
Rearrange learning activities.
Make significant changes to a learning activity, such as extensive edits to a test or authored content.
Make changes to CE credit associated with the course.
Consider the following when determining if course versioning or creating a new course is most appropriate:
Reporting on a course spans all course versions. If you need to report on a course version separately from the previous version or versions, create a new course. The system will view the new course as separate and distinct from other course versions.
When a course is versioned:
Any authored learning activities are copied in the authoring directory and associated with the new course version. When editing authored content, be sure to select the correct version in the Content Manager.
Any Authored SCORM learning activities are not copied. The new course version’s SCORM learning activity will be no longer associated with a content folder in your authoring account. You must associate it with an existing folder, import a new content folder or publish new content from Lectora. See the Adding an Authored SCORM Learning Activity guide.
Test Question Analysis, Test Scores, and other test reports are reset to 0. However, report data for the previous versions are preserved, and reports can be generated for previous course versions.
CE credit attached to the previous version is transferred to the new course version. Follow accreditation/approval guidelines to ensure appropriate CE credit issuance.
All classes scheduled for a class learning activity in a version of the course remain with that course version. The new version will not have any classes scheduled for it.
Course versioning does not affect assignments or exemptions.
When a course is published that has two or more versions, only the published version is the active version. The active version of the course is:
Available for assignments (but doesn’t require existing assignments to be updated)
Available in the student’s course catalog
If it is important to allow students to be able to choose which version to complete, or for administrators to choose which version to assign, consider creating a new course instead of a new version.
Note: Read the following section, Un-enroll and Re-enroll Considerations. When the Un-enroll and Re-enroll Students from this Version of the Course check box on the Publish page is cleared, students currently enrolled in the course will remain enrolled in that version of the course, whereas new enrollments will belong to the new (active) version.
Reports include completions for all versions of the course, though versions are not itemized. If it is important to make that distinction, consider creating a new course instead of a new version.
Un-enroll and Re-enroll Considerations
If you choose to version a course, consider the implications of the un-enroll and re-enroll selection when the new version is published.
For administrators
If you select the Un-enroll and Re-enroll Students from this Version of the Course check box, administrators:
Will no longer be able to register students for upcoming classes in the previous course version.
Will be able to manage prior classes associated with the previous course version.
Will not be able to assign the previous course version.
If you do not select the Un-enroll and Re-enroll Students from this Version of the Course check box, administrators:
Cannot register students for classes associated with the previous version (except for any students that are still enrolled in the previous version).
Cannot schedule new classes for the previous version.
Cannot assign the previous version of the course.
For students
If you select the Un-enroll and Re-enroll Students from this Version of the Course check box, enrolled students who have not yet completed the course:
Are un-enrolled and re-enrolled into the new course version.
Are dropped from any classes in which they were previously registered.
Must complete all learning activities within the course from the beginning.
Are able to register or be registered (by an administrator) for classes associated with the new course version only.
If you do not select the Un-enroll and Re-enroll Students from this Version of the Course check box, all students who have not yet completed the course:
Will remain in the previous version (whether they were assigned, enrolled in or elected the previous course version).
Will remain in any classes in which they are registered.
Can choose to drop a class registration, but can only re-register for classes associated with the course version they are currently in (i.e. the previous course version).
To create a new course version
Search for the course that you want to version. See Searching for a Course for details on conducting a course search. The Course Builder page appears.
Click Manage Course Versions. A listing of all previous course versions appears.
Click Create New to the right of the course version you wish to replicate. The Course Version Confirmation page appears.
In the Notes text area, enter notes about the new course version.
Click Confirm. The new course version is now in edit mode. You can add, delete and rearrange learning activities, as well as make any other desired changes.
Publish the new course version. Consider the impact of your un-enroll and re-enroll selection. See Publishing a Course.
