The Manage Organization Properties page is an optional HLC feature that is enabled by customer request. This feature allows administrator access to top-level settings that can be altered at the enterprise level of an organization’s HLC. These organization-wide properties are inherited by every institution in the organization’s hierarchy; they cannot be set for institutions or any other level in the hierarchy.
When the Manage Organization Properties page is edited, the name of the administrator who made the edits and the time the edits were made are recorded at the bottom of the page.
To manage organization properties
Login to the HLC as an enterprise administrator.
On the Tools tab, click Manage Organization Properties. The Organization Management page appears with your organization name at the top.
The Organization Management page is divided into three sections. You can adjust only the settings within any section that you wish to alter from the default.
Editing the Login Page Display
These optional settings control the behavior of the login page for all users within the organization. A sample login screen is provided below. Click a number in the image to see a description of that field.
Tip: The logo that appears at the top of the login page can be changed by contacting HealthStream Customer Service.
Editing the Login and Session Settings
These settings control the behavior of a user’s authentication into your HLC site and their session. Each option has a default value which can be changed.
The Student Session Timeout setting determines when a student will be automatically logged out of the HLC after a period of inactivity. When a student is actively using the HLC this setting will not affect their experience. The default timeout for students is 30 minutes and can be set from 5 minutes to 8 hours.
The Admin Session Timeout setting determines when an administrator will be automatically logged out of the HLC’s administrator application after a period of inactivity. When an administrator is actively using the HLC this setting will not affect their experience. When an administrator is logged in as a student, the Student Session Timeout applies to their time in the HLC. The default timeout for administrators is 2 hours and can be set from 5 minutes to 8 hours.
The Password Regular Expression field allows you to create a regular expression that ensures users enter a valid password. By default this is blank, meaning any password is permitted. This feature will allow you to require passwords that, for example:
Have a specific length, such as a 12-character minimum or a maximum number.
Contain letters and/or numbers and/or special characters.
Do not contain certain characters.
The Password Description field is used in conjunction with regular expressions. Text here only appears when the Password Regular Expression field is used and a user enters an incorrectly formatted password. An alert message on the page will inform the user their password is incorrectly formatted and instruct them on how to format it.
The Password Expiration setting determines when the user’s current password expires. At that time the user will be prompted to enter a new password. By default, passwords do not expire. Expiration can be set from 14 days to 365 days.
The Password History Size setting works in conjunction with the Password Expiration setting. This setting determines the number of distinct passwords a user must use before reverting back to a previous password.
Example: A student’s initial password is America. With a password history setting of 3, once the password expiration date arrives, the student will be prompted to enter a new password. They cannot reuse America as his or her password until prompted for a fifth time. (America, password #2, and password #3 are remembered. Once they enter password #4, America is released and can be used on the fifth prompt for a new password.)
The Login Lockout Attempts setting indicates how many failed login attempts will result in a user being locked out of the HLC.
The Login Lockout Duration setting determines how long a user is locked out of the HLC should they exceed the Login Lockout Attempts limit set above. During the lockout period, the user will be unable to log in to the HLC and will see a message on the login page explaining when they may try again.
The Logout Destination URL field determines where a user will be directed upon logging out of the HLC. If this field is left blank, the user is redirected to the HLC login page.
These settings affect the appearance and behavior of the HLC for administrators.
In the Administrator Footer Message field, you may enter a text message that will appear at the bottom of each page when a user is logged in as an administrator.
Select an assignment start date default using the provided radio buttons. This setting controls the default value that appears in the Start Date field when an administrator creates an assignment.
Note: When the start date of an assignment arrives, the Effective Date, Start Date, and Due Date settings cannot be edited. This is done to ensure the integrity of assignment report data (as editing these dates will directly impact assignment-based report data).
Tomorrow’s Date: The Start Date field defaults to the next calendar date, relative to the current date.
Today’s Date: The Start Date field defaults to the current date.
Blank: Administrator must enter a start date: The Start Date field is blank but requires an entry.
Select the Report Security check box if you wish for all email recipients of scheduled reports to have an HLC account and be authenticated (logged in) to view a report.
If this check box is selected, the HLC will utilize the following process:
When an individual receives an e-mail notification that a report is available and clicks the link to visit the report, the HLC verifies that this user is currently logged in to the HLC.
If the individual is currently logged in, the report is immediately available.
If the individual is not currently logged in, the system will require the user to log into the system. Once the user logs in, the report can be viewed by relaunching the e-mail link. To schedule a report, see Scheduling a Report.
Note: This setting does not apply to the Completion Data Export report. This report is delivered via a .ZIP file and can be configured to password-protect the .ZIP file itself.